Using the Registration Cleanup Tool

In order for a course to show up on a student's report, an assessment must be entered. An assessment is not a narrative, it is the actual assessment assigned to the course whether that is a letter grade, a "complete," a percentage, or whatever Assessment Types you use. BigSIS will not consider the assessment complete until this happens, and we will never show an incomplete assessment on a report. This is one example, but this tool is used to pull all kinds of data.

Within a specified Term and Assessment Period, the Registration Cleanup tool allows you to query for:

• Students missing an assessment
• Assessments by teacher
• Assessments missing a narrative
• All the assessments for a program or program group
• All assessments for a specific course
• All assessments given to a particular student
• And more!

How to Use the Registration Cleanup Tool

From the Dashboard:

1. Go to Courses > Other > Registration Cleanup.
   
2. This tool is very powerful and has the ability to return all kinds of different results. Review the screenshot and its key below to learn about the different fields and what they do.
   
   
   • 1. Term (Required): Select the Term.
   • Assessment Period (Required): Select the Assessment Period.
   • 3. Assessment: The drop-down menu will display all of your Assessment Types. You can either choose to search for a particular assessment, or "No Assessment," which will show you all of the students missing an assessment for the given Term and Assessment Period.
     
     
     • NOTE: Missing assessments is the number one reason courses don't show up on reports. BigSIS will consider the course assessment incomplete until an actual assessment is given, not just a narrative, use this tool to determine which ones are missing.
       
       
   • 4. Course: Select a course if you want to search for all assessments within a given course.
   • 5. Teacher: Use to see all the assessments given by a specific teacher.
   • 6. Student: Use to see all the assessments for one student within the given Assessment Period.
   •  Program: Use to see all the assessment for one program (or program group, e.g. "Lower School").
   • 8. Filter by Assessment Narrative: Useful if you want to see who is missing a narrative in their report.
   • 9. Export: Once you've narrowed down your search, you can export all your records into a spreadsheet.

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