The Change Program tool is used to take students from one program and put them into another program within the same academic year. This can be done for one student or in bulk for all students of one program and is the correct way to move a student from one program to another within the same academic year without having to delete and add a new enrollment record for them.
This tool is particularly useful for early childhood programs at schools where the child either 1.) needs to be advanced to the next program manually, 2.) something went wrong when using the Re-Enrollment tool that needs to be corrected, 3.) leads funneled into a parent program for "kindergarten" or "preK" and you need to move them into the appropriate program.
How to use the Change Program tool
From the Dashboard:
- Go to Students > Other > Change Programs.
- Select the corresponding Term, Currently in Program, and Change to Program.
- Select the student(s) and click Change Programs and you are done!
PRO TIP! You may need to complete this step more than once when changing the program for early childhood students.