Taking Daily Attendance as an Associate/Advisor in the Portal

If you are helping to take daily attendance in the portal then you are going to be doing this through the Associate/Advisor tab in the portal. This will be the steps used for anyone taking DAILY attendance in the portal. Click here for help on adding the Associate/Advisor role.

PRO TIP! Feel free to share these instructions with whoever will need it. Keep in mind these instructions are based on default settings for BigSIS and you may opt to edit these instructions to better suit your school's needs. For example, you may rename certain tabs or eliminate certain tabs that you see in screen shots. 

1. Start by logging into your portal. Click here to login now.
   PRO TIP! Replace 'here' in the above sentence with your actual portal link! 
2. After logging in, click on the Associates tab > Daily Attendance tab to start taking attendance.
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3. This will show you a list of programs that you are able to take attendance for and will be based on today's date. Click the date field if you need to change the date. 
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4. Click the correct button based on the attendance you are taking.
   • The green button is what is known as a program group. Click this to take attendance for several programs at one time.
      
   • The purple button will list the individual program(s) you can take attendance for. Click this if you are taking attendance for one program. 
     
     PRO TIP! Many users will just be responsible for taking attendance for one program. It is easiest to click the purple button for this!
5. After clicking the correct option in step #4, you will be taken to the Attendance screen where you will see an alphabetized list (by last name) of students. 
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6. To take attendance you have the option to click either an Arrival or Departure status. Click either status to toggle through the attendance options your school offers. Use Arrival for taking attendance at the beginning of the day. Use Departure for taking attendance if a student leaves early on any given day.
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   • After clicking the Arrival or Departure status, you will have, depending on the status, the option to toggle through sub statuses. For example, "Absent - Excused" or "Absent - Unexcused."
   • Some statuses may also include a time option for you to enter. For example, "Late" or "Left Early" may offer the option to enter a time. 
   • You may also use the Click to Add Note option to add an attendance note that can be included on attendance reports. 
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7. IMPORTANT! Once you have selected the proper attendance for students, make sure to click Save Attendance or Save and Back and you are done. Your attendance will not save if you don't complete this step.