How to Create a Transcript By Department

This transcript is used to see all courses a student has taken organized by departments. This transcript is the only document that sorts by the department, and not by academic year or program. It is also the only one that shows cumulative GPA and Credits only, and no GPA or credits per academic year or department. What makes this transcript different from the others is that this transcript does not require Master Courses and displays each course in the category they belong in.

Under your Favorites section, go to Report Viewer.
Select the Transcript By Department with Transfer Credit Report.
Select the Report Parameters that are relevant to your report requirements. Parameters that have an asterisk* are required fields.
- Report Terms to be Familiar with:
  - Gather Term – Term to run transcript for.
  - Run For Program - Program you are running transcript for.
  - Start Program - Determines the first program to pull grades for.
  - End Program – Determines the last program to pull grades for.
  - Master Courses - Master Courses are used only if your school has a year-long course that is split into two or more distinct semester courses (e.g., math fall semester, math spring semester) but which you prefer to represent as one single year-long course on transcripts (e.g., Math 9th grade), with or without their grades averaged together. Master Courses allow for year-long courses to be displayed under one single label on transcripts. By default, when you don’t use a Master Course, courses are listed on transcripts one line at a time for each term they are offered, along with the respective grade earned during that term.
    PRO TIP! You can limit the start and end programs if you’re only looking for GPA’s for specific programs.
- Parameter Options and What They Customize:
  - Report Header Options: Customizable fields regarding the student, admission dates, and school information.
  - Column Options: Layout and option to add/remove for courses.
  - Master Courses Options: Customizable information pertaining to your master courses.
  - Store GPA Calculations in Database: Calculates and updates GPA in the student record.
  - Miscellenanoues Options: Options to customize your transcript based on font size, printing, and Registrar signature field.
Once your parameters are selected, you can choose to Run and preview, Download as PDF or Publish to Portals (allows guardians to view transcript).

PRO TIP! If you publish your transcript to the portal it will be seen in the portal under Parents > Student Progress > Student Reports. Keep in mind your school may have retitled some or all of these tabs.
To save the report as a template for future use, expand the option, Click here to save selections as a template. All templates can be viewed underneath each transcript category under report viewer.

Example: Transcript by Department Sample