Testing Re-Enrollment Lead Contracts

IMPORTANT! In the coming months, we will be phasing out this version of the Tuition Management module. If you are looking for how to work with Contracts in the next generation of the Tuition Management module (which is where all 2023-2024 Contracts were built and sent from), go to the Tuition Management section of our Help Center.

These steps will help you get set up to test your re-enrollment contracts on your TEST SITE. It is often very helpful to simulate re-enrollment and test re-enrollment contracts. Follow the below steps to get started. Click here to go to testing new enrollment contracts.

IMPORTANT! Only test re-enrollment contracts on your TEST SITE! Click here for more info on locating the link to your test site. 

1. Use the re-enrollment tool to process re-enrollments and create your contracts
   • Quick Instructions for Using the Re-enrollment Tool (Grades)
   • Quick Instructions for Using the Re-enrollment Tool (Early Childhood)
2. Once you have created your contracts you will use the re-enrollment leads table to manage them. The following help articles will help with additional tasks you may have to get your contracts fully set up.
   • How to Create Contracts Manually
   • How to Add/Edit Contract Line Items from the Leads and Re-enrollment Leads tables
   • How to Verify if Your Contracts are Set to Release to Parents
   • How to Split a Contract
   • How to Split Contracts When a Lead Already has a Contract
3. Click here for a lot more help articles about Working With Your Contract.  
4. The next step would be to email parents to notify them that contracts are available in their portal.
   • NOTE: This step you won't do in testing but it is helpful to remember this is when you would do that. Refer to "Tasks to complete as you prep" for more information on editing your email templates.
5. Now, it is time to start filling out the contract like a parent.
   • How to Fill out a Contract in the Portal
6. As you fill out your contract start taking notes of edits you might want to make.
   • Things to keep in mind:
     • Do you want to move any information from one page to another?
     • Do you want to change the order of any of the pages?
     • Would you like to edit any of the language?
     • Would you like to add any language to any of the sections (i.e., directions or instructions for the user, or messages to the user)?
     • Are we missing anything from the contract?
     • Have you decided to add anything additional to your online contract?
7. After you have filled out one or more contracts, start using the Submitted/Pending Contracts Table to track your contracts
   • Using the Submitted/Pending Contracts Table
8. This will culminate the different aspects of testing but remember to repeat many times. The idea is for you to become the expert on contracts so repeat, repeat, repeat until you are comfortable!
9. These other articles can be helpful for reminders on how to edit line items, split contracts, and a few other important aspects that we covered today!
   • How to Add/Edit Contract Line Items from the Leads and Re-enrollment Leads tables
   • How to Split Contracts When a Lead Already has a Contract
   • How to Create Contracts Manually
   • How to Edit Contracts Tied to a Lead Enrollment Configuration
   • How to Tie Contract Line Items to a Lead Enrollment Configuration
   • How to Create or Copy Lead Contract Payment Schedules
10. Write down any questions you have along the way and send them to support@bigsis.com!